There are no restrictions on the length of forms. Postal address (geographic subdivisions smaller than state)Īre there restrictions to the length of forms? Other unique identifying number, characteristic, or codeġ7. There are 18 pieces of information that are considered identifiers for the purposes of HIPAA compliance:ġ6. To do this, you must designate a variable as an identifier in your data dictionary. REDCap provides the capability to remove identifiers from a dataset prior to exporting for analysis. Why shouldn’t I use Excel to collect and store my data?Įxcel is not recommended for research data collection for two reasons: it is not designed to be a data collection tool, and it is not HIPAA compliant. This function is extremely important should the need arise to verify that data were not modified inappropriately. Every event, or interaction with the data, should be logged, creating an audit trail.For example, a data entry person might only have data entry privileges, but not be able to export the data. It should be possible to authorize role-based access to the data.Access to the database should require authentication, such as a unique username and password.Data should always be stored on an encrypted device, using database software that encrypts data.Whenever possible, electronic data should be stored on a secure server.The HIPAA Security Rule for electronic data that includes protected health information (PHI) requires that: Unless special arrangements are made, everyone must complete the online tutorial to gain an account. As part of HIPAA requirements, all users of REDCap must sign in with their own unique username and password. If they do not have an account, they will need to complete the online tutorial to obtain an account. To add a new user to your project, if they already have a REDCap account, you can add them in the User Rights section. How do I authorize new users for my project database? Can they be from another institution? If you are not from UC Denver and you forget your password, send an email requesting a password reset to the REDCap Administrator at This email address is being protected from spambots. If you have UC Denver credentials, your login information is you UC Denver login information. Investigators storing data in REDCap should notify the REDCap Team when they leave the university so that study data can be archived or reassigned to a new principal investigator. The university must maintain a copy of the data in case of an audit. De-identified datasets may be taken without permission, but investigators must notify their departments. Investigators leaving the university must get permission from their department if they wish to take full research datasets with them, and data must be transported in a secure manner. What should investigators do with research data if they leave the university? Contact COMIRB for details: This email address is being protected from spambots. Any changes to such a protocol (or survey) must be submitted to COMIRB for review and approval. All data collection protocols for human subjects studies must be approved by COMIRB. Investigators are responsible for the content of data they collect. What are Investigator responsibilities for collecting research data? Contact This email address is being protected from spambots. REDCap is available for a fee if these criteria are not met. Membership is available to all investigators, and can be obtained here: Use of REDCap is underwritten for studies that have COMIRB approval, and whose investigators are CCTSI members. What are the requirements for underwritten use of REDCap? You need JavaScript enabled to view it // with your REDCap user name, project name, and an explanation of the issue. This e-mail address is being protected from spambots. Please send an email to This email address is being protected from spambots. REDCap provides: 1) an intuitive interface for data entry (with data validation) 2) the ability to create longitudinal projects and projects that involve surveys 3) audit trails for tracking data manipulation and export procedures 4) automated export procedures for seamless data downloads to common statistical packages (SPSS, SAS, Stata, R) 5) procedures for importing data from external sources and 6) advanced features, such as branching logic and calculated fields. REDCap (Research Electronic Data Capture) is a secure, web-based application designed exclusively to support data capture for research studies.
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